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Data Management

AI-Ready Data Services

Prepare the documents, records and events your AI initiatives depend on, so models and assistants are grounded in data that is accurate, described, permitted and current.

AI Is Only as Good as the Data Behind It

Most AI projects that disappoint do not fail because of the model. They fail because training data is biased or mislabeled, documents are duplicated and out of date, nobody knows whether personal data is included, or a retrieval system returns a superseded policy with complete confidence. Data that was good enough for monthly reporting is often not good enough for machine learning or generative AI, which consume far more data, in more formats, with less human review.

AI-ready data is data that is fit for a specific AI use case: representative, quality-checked, well described with metadata, traceable through lineage, governed for privacy and access, and delivered through reliable pipelines. Hanoi Technology assesses your data against those requirements and builds the ingestion, enrichment, labeling and retrieval foundations that let your AI teams move from pilot to production with confidence.

The Challenge

What Stands Between Your Data and AI Value

These are the data obstacles that most often hold AI initiatives back.

Unstructured Content Is Unmanaged

Contracts, manuals, tickets and emails sit in file shares and SaaS tools with duplicates, outdated versions and no ownership or classification.

Missing Context and Metadata

Models and retrieval systems cannot tell which document is authoritative, how recent it is or which business entity it concerns without rich metadata.

Privacy and Permission Risks

Personal data, confidential files and access restrictions are not tracked, so legal and security teams hesitate to approve AI use.

Pipelines Built for Experiments

Data prepared manually in notebooks cannot be refreshed, reproduced or monitored once a model or assistant goes live.

Business Value

Why Invest in AI-Ready Data

More Accurate AI Outputs

Clean, current and well-structured data reduces hallucinations in generative AI and improves the precision of predictive models.

Faster Approval of AI Use Cases

Documented lineage, classification and permissions give legal, security and compliance teams the evidence they need.

Reusable Data Foundations

Shared feature, document and embedding pipelines serve multiple use cases instead of being rebuilt for every pilot.

Lower Cost per Use Case

Deduplicated, well-chunked content and curated training sets reduce compute, storage and token costs.

Reproducible, Auditable Models

Versioned datasets and lineage make it possible to explain which data trained or grounded a model at any time.

Continuous Improvement

Monitoring of freshness, drift and retrieval quality reveals when data needs attention before users notice.

Readiness Is Defined by the Use Case

There is no single standard of AI-ready data. A fraud model needs representative, well-labeled historical transactions; a support assistant needs current, permission-aware articles. We assess readiness against the specific AI use cases you plan, which keeps the effort focused and the investment proportionate.

Our Services

Hanoi Technology’s End-to-End AI-Ready Data Services

Services that prepare data for machine learning and generative AI.

AI Data Readiness Assessment

We evaluate data for your target use cases across availability, quality, representativeness, metadata, lineage, privacy and access, and prioritize gaps.

  • Readiness scorecard per use case
  • Gap analysis and risks
  • Remediation roadmap

Unstructured Data Preparation

We ingest documents from file shares, SharePoint, Confluence, ticketing systems and more, then deduplicate, extract text and tables, and identify outdated versions.

  • Document ingestion pipelines
  • Deduplication and version control
  • Text and table extraction, including OCR

Metadata Enrichment and Classification

We add ownership, dates, document type, topic, entities and sensitivity labels, using rules and AI-assisted classification.

  • Metadata schema
  • Automated tagging pipelines
  • Sensitivity classification

Retrieval and Embedding Pipelines

We design chunking strategies, generate embeddings and load vector or hybrid search indexes with permission metadata and incremental refresh.

  • Chunking and embedding pipelines
  • Vector index with access filters
  • Retrieval quality evaluation

Training Data and Feature Engineering

We curate, label and version datasets for machine learning, build features and check for bias, leakage and representativeness.

  • Labeled and versioned datasets
  • Feature pipelines and store
  • Bias and leakage checks

Privacy, Governance and Lineage for AI

We detect and mask personal data, apply access policies and capture lineage from source to model or index.

  • PII detection and masking
  • AI data usage policies
  • End-to-end lineage

Our Approach

How We Make Your Data AI-Ready

We work backward from the AI use cases you want to deliver.

  1. 01

    Define Target Use Cases

    We clarify the AI use cases, required data, quality expectations and constraints such as latency, privacy and regulation.

    Deliverables: Use case and data requirements · Success criteria

  2. 02

    Assess Readiness

    We inventory and profile relevant structured and unstructured sources and score them against the requirements.

    Deliverables: Readiness scorecard · Prioritized gap list

  3. 03

    Prepare and Enrich Data

    We clean, deduplicate, label, classify and enrich data, and remove or mask information that should not be used.

    Deliverables: Prepared datasets and corpora · Metadata and labels

  4. 04

    Build Production Pipelines

    We automate ingestion, transformation, embedding and feature pipelines with tests, versioning and lineage.

    Deliverables: Automated pipelines · Data and index versioning

  5. 05

    Monitor and Iterate

    We track freshness, drift, retrieval quality and data issues, and feed findings back into preparation.

    Deliverables: Data and retrieval monitoring · Improvement backlog

Use Cases

AI-Ready Data Use Cases

Examples of data preparation that unlocks AI value.

Support Copilot Knowledge Base

A SaaS company consolidates help articles, release notes and resolved tickets, removes outdated content and tags each item by product and version before launching an assistant.

Contract Analysis

A legal team digitizes and classifies contracts with OCR and metadata so an AI tool can extract clauses and renewal dates reliably.

Demand Forecasting

A retailer combines sales, promotions, pricing and calendar data into clean, versioned training sets for forecasting models.

Property Valuation Models

A real estate platform deduplicates listings and standardizes property attributes to improve the accuracy of automated valuations.

Candidate Matching

An HR technology company normalizes job titles, skills and locations to train fair and accurate matching models.

Enterprise Search with Permissions

An organization indexes internal documents with source permissions so search and chat only show content each employee may access.

Technology

Technologies for AI-Ready Data

We combine data platform, document processing and vector technologies.

  • Databricks Mosaic AI
  • Snowflake Cortex
  • Azure AI Search
  • Azure AI Document Intelligence
  • Amazon Bedrock Knowledge Bases
  • Amazon Textract
  • Google Vertex AI
  • Unstructured
  • LlamaIndex
  • LangChain
  • pgvector
  • Pinecone
  • Elasticsearch
  • Microsoft Purview
  • Feast
  • MLflow

Platforms

Deliver AI-Ready Data on Your Preferred Platform

Why Hanoi Technology

Why Organizations Choose Hanoi Technology

Senior, Cross-Functional Teams

Strategy, data, AI, cloud and engineering specialists work as one team, so nothing is lost between hand-offs.

Proven Delivery

More than 50 projects delivered for clients in North America, Europe and Asia-Pacific.

Radical Transparency

A written update every week and a demo of working software every sprint, so you always know where things stand.

Cost-Effective Global Delivery

Experienced engineers from our Hanoi delivery hub, with working-hour overlap for every major time zone.

75%of tickets fully automated

Success Story · SaaS

AI support assistant and smart escalation for a global SaaS company

A project-management SaaS provider receiving thousands of support requests a day needed faster answers without growing the support team. We built an AI assistant grounded in its knowledge base, with escalation to human agents.

Read the Full Story

More Success Stories

HR tech

80%faster hiring process

AI candidate screening and matching for an HR tech startup

An HR tech startup processing thousands of applications a month needed recruiters to spend less time screening CVs. We built resume parsing, job matching and an automated shortlisting workflow.

Explore All Success Stories

Resources

Featured Resources

Industry trends and practical guidance to help you get more value from data, AI and technology.

Get Your Data Ready for AI

Tell us about the AI use cases you are planning. We will reply within 24 hours and arrange a free consultation to assess what your data needs.

AI-Ready Data FAQ

What does AI-ready data actually mean?

AI-ready data is data that is fit for a specific AI use case. It is available and accessible, representative of the situations the model will face, quality-checked, described with metadata, traceable through lineage, governed for privacy and permissions, and delivered through pipelines that keep it current. Because requirements differ between a forecasting model and a generative AI assistant, we always define readiness relative to the use cases you plan.

Is our existing data warehouse not already AI-ready?

A well-run warehouse is a strong starting point for predictive models built on structured data, but it is rarely sufficient on its own. Generative AI depends heavily on unstructured content such as documents, emails and tickets, which warehouses usually do not hold. Machine learning also needs labeled, versioned training sets and features with point-in-time correctness. We build on your existing platform and add the missing pieces.

How do you handle unstructured documents?

We connect to sources such as SharePoint, file shares, Confluence and ticketing tools, extract text and tables with parsing and OCR, remove duplicates and outdated versions, and enrich each document with metadata such as owner, date, type, topic and sensitivity. Content is then chunked and embedded for retrieval, with source permissions preserved so AI applications only use what each user is allowed to see.

How do you protect personal and confidential data?

We detect personal and sensitive information with pattern-based and AI-assisted classifiers, then mask, redact or exclude it according to your policies. Access controls from source systems are carried through to indexes and datasets. Processing runs in your cloud environment where possible, and lineage records which data feeds which model or index, which simplifies privacy reviews and responses to data subject requests.

How long does an AI data readiness assessment take?

For one or two target use cases, an assessment covering data inventory, profiling, readiness scoring and a remediation roadmap typically takes a few weeks. Preparing data and building production pipelines follows in iterations, with the first usable dataset or index often available within one to two months, depending on the number of sources and access arrangements.

Can you work alongside our AI or data science team?

Yes. Many clients already have data scientists or AI engineers and need help with the data engineering, governance and pipelines that support them. We can work as a project team, a dedicated team or a managed service, with weekly written updates and sprint demos. We also connect this work with our generative AI and machine learning services when you need help on the model side.